SHORT TENDER NOTICE

Sealed Tenders are invited from the GST & Income Tax registered Firms/Distributors/Dealers/Suppliers for The Govt. Sadiq College Women University, Bahawalpur as per detail given below for the financial year (2016-17) which may reach the office of the under-signed on or before  14-12-2016 till 11:00  A.M. Rates should be quoted on FOR basis.

1. Interested bidders may get the tender documents containing detailed specifications, terms and conditions from the Treasurer’s Office, The Govt. Sadiq College Women University Bahawalpur during office hours 8:30 A.M. to 4:30 P.M. on submission of written application on letter head and a copy of CNIC along with payment of non-refundable fee of Rs.1000/- for each bidding document OR can be loaded from the GSCWU website gscwu.edu.pk or PPRA website www.ppra.punjab.gov.pk
2. 5% security of total estimated value of the above categories (Refundable) in shape of pay order shall be furnished by the bidder with the  bid otherwise bid will be rejected;
3. Single Stage/Single Envelop bidding procedure will be adopted as per PPRA Rules 38- (1). The Single Envelop shall be marked as “Financial and Technical Proposal” in legible letters (words). The supply order will be awarded after the approval of the Technical Committee.
4. Procurement shall be governed under the Punjab Procurement Rules, 2014.
5. The rates should be quoted inclusive all taxes. Copy of paid Professional tax also be provided.
6. Any of the total bids can be rejected on the basis of evaluation criteria. Though,

• The procuring agency may reject all bids or proposal at any time prior to the acceptance of a bid or proposal
• The procuring agency shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposal, but shall not be required to justify those grounds.

7. Tender should reach the Treasurer’s Office upto 14-12-2016 by 11:00 A.M. Tenders will be opened on the same day at 12:00 P.M. in the presence of bidders or their representatives in the office of the Purchase Committee.
8. All bids submitted after the given time shall not be accepted.
9. Taxes will be applicable as per Govt. Rules & Regulations.

Tender Quotation

Terms and Conditions:

1. The supply of the materials be made within delivery date otherwise a penalty at 1% of the total value of the supply will be imposed per day a maximum penalty of 10% of the total value can be imposed.
2. The Equipment shall be supplied strictly in accordance with specific make, model, design and specification/sample as per satisfaction of Technical Committee'
3. The equipment will be accepted after inspection. In case the equipment is not found according to the supply order these will be rejected and shall have to be removed or replaced by the firm immediately at its own expense. In case of failure to remove or replace the materials, penal action will be taken by forfeiting your security deposits and you will be black listed.
4. The supplier is liable to pay all taxes/government dues.
5. Where the agreement is necessary, the firm will execute it subject to the terms & conditions of the university at stamp paper @0.25% of the total value of supply order within ten days of the receipt of supply order.
6. The security will be deducted @ 5% of the total value of bill for three months which will be released after the verification of the end user.
7. The quantity can be modified according to the available of funds.
8. In case the firm fails to provide the items at the quoted rates, the penal action can be taken as per University Purchase Rule.
9. The firms are indicated to provide quotation on valid letter head which should be complete regarding the complete address and phone no, GST/NTN Nos etc and quoted rates with complete specifications.
10. The firms should be registered with the University for the Supply of material however unregistered firms may also participated to pay the fee of registration of Rs.1000- in the form of DD/ pay order in the name of the Treasurer (GSCWU)
11. The rates should be clearly quoted, conditional and incomplete quotations will be rejected.
12. The rates should be on F.O.R Bahawalpur.
13. Any matter other than provided above will be dealt with as per University/ Government Purchase Rules.
14. In case of any dispute, the decision of the Vice Chancellor shall be final.

Chairperson Purchase Committee